A Short History of Summit Village Facilities Planning effort:
completed by Henry Elling, Village Administrator
May, 2007 Town Annual Meeting with motion to study Town Hall replacement
April 3, 2008 Town Board decision to begin study of Town Hall replacement
December 4, 2008 Town Facilities Report accepted by Town Board -This plan is titled DURRANT REPORT 2008
April 23, 2009 Multi-jurisdictional Boundary Agreement approved
Summer, 2009 Incorporation Petition begins
July 29, 2010 Village of Summit incorporated
January 2011 Village Board engages Ehler’s Associates to complete financial plan for Utility Districts and Village for long-range financial planning
November 3, 2011 Village Board accepts overall financial management plans
December 31, 2012 Summit Fire District dissolved
January Utility District #2 adopts Revised Special Assessment
March Police Chief Race retires
December 1 Police Chief Hartert begins service
January 2 Village Board approved RFP for updated facilities plan
This document is titled RFP 2014
March 6 Village Board engages Bray Architects for 2014 facilities plan
September 4 Village Board accepts updated 2014 facilities report
This document is titled BRAY REPORT 2014
June 1 Public Open House #1 Flyer
September 14 Village Board interviews Bray Architects and MSI General
October 1 Village Board concludes engagement with Bray Architects
November 5 Village Board approves contract with MSI General for design and construction management on Village Hall renovations
April 7 Village Board receives design and floor plans from MSI General for renovation on existing Village Hall at 2911 North Dousman Road. Estimated cost for this project is $4,795,083. Village Board requests schematic plans and cost estimate for greenfield site. This document is titled MSI Report #1
Estimated project costs: $6 million construction, $650,000 land, sale of existing village hall for $450,000. Total $6,178,100
Estimated project cost: $6 million construction, $450,000 land, sale of existing village hall
for $450,000. Total $5.9 million.
Estimated project cost: $6,083,100 construction, less sale of existing site for $450,000 Total = $5,633,100
May 4 Village Board directs MSI and village staff to proceed with design and purchase for Option #2 – Summit Village Commons Lot #6.
July 21 Village Board completes agreement to sell Lot #6 in Summit Village Commons for new village hall site. Contingencies must be satisfied by November 18, 2016.This document is titled MSI Report #3
August 16 MSI presentation to Village Board for Lot #6 in Summit Village Commons. Construction costs still estimated at this time to be $5,850,000. Approximate square footages includes 31,378 total - 8,000 admin and police, 9,000 DPW, 2,000 cold storage and 2,400 salt storage.
November 17 Village Board votes to discontinue Purchase Agreement for Lot #6 at Summit Village Commons. Directs MSI to prepare a cost estimate for the Summit Village Park property at 37505 Genesee Lake Road.
December 6 and 12 Village Board meetings to review possible site plans for the new village hall project at the Summit Village Park, 37505 Genesee Lake Road.
December 19 MSI presentation for new village hall project at the Summit Village Park estimated at $6,130,848. Village Board postpones any decision on the Summit Village Park.This document is titled MSI Report #5A & MSI Report #5B
January 5 Village Board approves purchase agreement with TKSM LLC to purchase 7.13 acres of land at the northwest corner of Dousman Road and Delafield Road for $517,638. Village Board directs MSI to develop a site and architectural plan for this property.
January 11 and 19 Village Board and Plan Commission meet to review site and architectural plans for property at Dousman Road and Delafield Road.
January 24 Village Board approves conceptual site and architectural plans. Village Board accepts preliminary budget of $6,191,530 and instructs MSI to prepare construction drawings and bids for review at the April 6 Village Board meeting.This document is titled MSI Report #7
April 6, 2017 6:30 p.m. Village Board regular meeting – agenda will include discussion and action on bids and costs for new construction.
January Utility District #2 adopts Revised Special Assessment March Police Chief Race retires December 1 Police Chief Hartert begins service
Discussion and action on Village Hall design and construction budget for new village hall police department and public works facilities at the northwest corner of Delafield Road (CTH DR) and Dousman Road
Tim Knepprath, MSI reviewed the updated proposal dated January 24, 2017. The joint Village Board and Plan Commission meeting on January 19 was productive. The revised plan removed the roundabout in front of hall entrance, shifted DPW building, and increased from 80’ to 100’ the area between the police and DPW building.
President Riley asked for the total number of parking stalls. Mr. Knepprath stated there are 76 space on this plan.
Trustee Arenz asked for information on an option for expansion to the community room? MSI distributed a supplemental floor plan that shows an option to add onto the building to double the size of the community room, how to do that and how it blends in with the existing architecture. There would be structural modifications needed to open it up completely because the common wall is a load bearing wall.
At the direction of the village MSI removed the rear doors (west side) from DPW, added a larger turnaround area and removed the asphalt from the west side of the DPW building.
Trustee Wentland stated he drove around and looked at a lot of salt storage buildings, a lot of them were round and was that considered? Mr. Knepprath stated that this design is an economic building and fits in with the architecture.
Trustee Moran asked what is in the cost estimate for the landscaping? Mr. Knepprath stated they took the number from Summit Village Commons site so it will be substantial landscaping.
MOTION: (Piefer, Arenz) to approve the January 24, 2017 proposal from MSI General Corporation in the amount of $ 5,991,530 for the buildings and general site improvements and an additional $200,000 allowance for water and sanitary sewer service and authorize them to proceed with design and engineering to obtain State and Municipal approvals, complete competitive bidding and prepare a formal cost estimate.
Administrator Elling stated this gives them the authority to go out and get bids and then the Village Board will review those bids.
Carried 4-1. Moran opposed.
Discussion and action on proposal from S.E.H. for site civil engineering work for new village hall police department and public works facilities at the northwest corner of Delafield Road (CTH DR) and Dousman Road
Administrator Elling stated this proposal notes that $10,000 has been spent on the original contract for the Summit Village Commons site and then shows $25,700 of additional cost will be added for this new site.
MOTION:(Arenz, Piefer) to accept the proposal from SEH dated January 9, 2017 for site civil and survey work on the property at the northwest corner of Dousman and Delafield Roads in the amount of $25,700 and acknowledge the work to date in the amount of $10,000 under previous contracts. Carried 4-1. Moran opposed
On March 6, 2014 the Village Board entered into an agreement with Bray Associates Architects, Inc. to provide architectural and engineering services to assist the Village of Summit in determining options for improvements to the Village Hall and Police Department joint building and Highway Maintenance Shop, all located on the same property. The Architect shall work with Village Board and Village Staff to review the 2008 Facilities Study, gather additional background and update the deficiencies of the current building. The Architect will use information gathered to develop options to remediate the deficiencies. These options will be brought together in a plan titled "Village Facilities Plan 2014". The plan, once drafted will be reviewed by Village staff and the Village Board at a formal work session for comment, and final approval by the Village Board.
The Plan will include:
- Updated list of deficiencies identified
- Options to remediate the deficiencies identified
- Recommendations to implement the options
- Estimated costs to implement the options
A Master Study Group has been formed and includes: representatives from Bray, Village Administrator Henry Elling, Village Trustee Kraig Arenz, Sr., Police Chief Michael Hartert, DPW Lead Person Bill Miller, Village Clerk Debbie Michael and Village Treasurer Renee Pearson. The following schedule has been set and the group meets at 2 pm at Summit Village Hall, unless noted otherwise.
|May 29||Facility needs program, existing site analysis and preliminary option inventory|
|June 12||Walk throughs with staff - Village Hall, Police Department, DPW|
|June 19||Adjacency diagramming, preliminary option analysis, enginner walkthrough|
|July 10||Engineer report summaries, review option analysis|
|July 31||Reveiw option analysis and cost estimates|
|August 21||Review draft document|
|September 4||Presentation of Final Study Document **at VB meeting 6:30 p.m.|